{"id":5287,"date":"2018-04-25T06:30:02","date_gmt":"2018-04-25T11:30:02","guid":{"rendered":"http:\/\/projectcalls.com\/?p=5287"},"modified":"2018-04-24T20:38:27","modified_gmt":"2018-04-25T01:38:27","slug":"2-key-problems-with-submissions-that-result-in-poor-evaluation-scores-and-even-disqualification","status":"publish","type":"post","link":"https:\/\/projectcalls.com\/dev\/2-key-problems-with-submissions-that-result-in-poor-evaluation-scores-and-even-disqualification\/","title":{"rendered":"2 key problems with submissions that result in poor evaluation scores, and even disqualification"},"content":{"rendered":"<p>Preparing a response to a solicitation can be a time consuming and nerve wracking affair. Depending on the size of the project, there can be several moving parts, along with specific requests and requirements that ought to be satisfied. Hence, regardless of whether your proposal, quotation, or bid is less than five pages long, or over 50 pages, it is crucial that all \u2018i\u2019s are dotted and \u2018t\u2019s are crossed, in order for your submission to be either shortlisted for further consideration, or to be awarded the project.<\/p>\n<p>However, two common problems with submissions that tend to challenge a favourable evaluation are, incomplete submissions, and flawed submissions. Although the terms seem self-explanatory, for too many Consultants and Vendors find their submissions being marked down considerably, or even disqualified.<\/p>\n<h3>Incomplete Submissions<\/h3>\n<p>In a nutshell, submissions are referred to as \u2018incomplete\u2019 when all the stipulated material \u2013 that ought to be included as part of the submission \u2013 have not been provided. For example,<\/p>\n<ul>\n<li>confirmation of eligibility to participate in the tender process, such as a specific authorization, or a compliance certificate (in the case of Jamaica), is not included<\/li>\n<li>the bond is missing<\/li>\n<li>reference letters are not provided<\/li>\n<li>forms are incomplete<\/li>\n<li>evidence of insurance is not supplied<\/li>\n<li>inadequate or no details on the subcontractors or project associates have been included, although specifically requested<\/li>\n<li>prices or rates not prepared as requested, such as itemized, or in a specified currency, or including (or not including) sales or other value added tax.<\/li>\n<\/ul>\n<p>In some instances, and the solicitation document should indicate, there are circumstances under which a submission could be considered \u2018non-responsive\u2019.\u00a0 Essentially, these mandatory requirements or information, which a submission should contain, are being used as gating criteria. If they have been included, the submission will proceed to the evaluation stage; if any are absent, the entire submission can be considered non-responsive and, most likely than not, rejected.<\/p>\n<h3>Flawed Submissions<\/h3>\n<p>Although an incomplete submission can be considered flawed, a flawed submission might include all of the stipulated material, but still have significant faults or errors (flaws). A submission can usually be identified as incomplete through just a cursory scan of the documents. On the other hand, a flawed submission tends to be recognized as such during the evaluation process, when all submissions are being carefully examined. In the case of the latter, the focus is on the quality of the material submitted, rather than on confirming whether the required material has been provided.<\/p>\n<p>Some examples of when a submission might be considered flawed include:<\/p>\n<ul>\n<li>mathematical errors in pricing calculations<\/li>\n<li>forms are not clearly or completed properly<\/li>\n<li>parts of the submission are not signed or the company seal is not clearly affixed (as would be the expected practice).<\/li>\n<\/ul>\n<p>Generally, when a submission is considered flawed, the evaluators may find it difficult to review \u2013 and understand \u2013 its contents. In instances when the errors or deficiencies are significant, or of the contents cannot be understood, considerably lower scores may result.<\/p>\n<h3>Summary<\/h3>\n<p>To a considerable degree, an incomplete submission can be avoided if you carefully review the solicitation documents to ensure that you are aware of all of the all the material requested, and that you confirm their inclusion before the package is sealed and dispatched. With regard to reducing the chances that your submission would be considered flawed, a careful review of the actual contents of the submission ought to be undertaken. Ideally, that review should be conducted by someone who has not been intimately involved in the submission\u2019s preparation, and so can be more objective on matters related to clarity and the quality of the information that will be provided.<\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<p><em>Image:\u00a0\u00a0<a href=\"http:\/\/alphastockimages.com\/\" target=\"_blank\" rel=\"noopener\">Alpha Stock Images<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Preparing a response to a solicitation can be a time consuming and nerve wracking affair. Depending on the size of the project, there can be several moving parts, along with&#8230;<\/p>\n","protected":false},"author":19,"featured_media":5288,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[175],"tags":[113],"class_list":["post-5287","post","type-post","status-publish","format-standard","has-post-thumbnail","category-tips","tag-tenders"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/04\/Evaluation-Alpha-Stock-Images.jpg?fit=1024%2C683&ssl=1","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p6u9Qa-1nh","jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":18782,"url":"https:\/\/projectcalls.com\/dev\/rda-to-host-procurement-workshop-to-solicit-stronger-tender-submissions\/","url_meta":{"origin":5287,"position":0},"title":"RDA To Host Procurement Workshop To Solicit Stronger Tender Submissions","author":"Mayra Bonilla Lopez","date":"October 7, 2021","format":false,"excerpt":"British Virgin Islands For one day only, the Recovery and Development Agency will host a procurement workshop aimed at improving contractors and supplier\u2019s capacity to effectively respond to general bidding opportunities as well as for projects financed by the Government of the Virgin Islands, and the Caribbean Development Bank. Acting\u2026","rel":"","context":"In &quot;Articles&quot;","block_context":{"text":"Articles","link":"https:\/\/projectcalls.com\/dev\/category\/articles\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2021\/10\/pexels-thirdman-8469988-scaled-e1633656504339.jpg?fit=1156%2C1200&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2021\/10\/pexels-thirdman-8469988-scaled-e1633656504339.jpg?fit=1156%2C1200&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2021\/10\/pexels-thirdman-8469988-scaled-e1633656504339.jpg?fit=1156%2C1200&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2021\/10\/pexels-thirdman-8469988-scaled-e1633656504339.jpg?fit=1156%2C1200&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2021\/10\/pexels-thirdman-8469988-scaled-e1633656504339.jpg?fit=1156%2C1200&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":1630,"url":"https:\/\/projectcalls.com\/dev\/3-key-reasons-why-your-submissions-fail\/","url_meta":{"origin":5287,"position":1},"title":"3 key reasons why your tender submissions fail","author":"Michele Marius","date":"January 17, 2018","format":false,"excerpt":"Responding to tenders and project opportunities is part of the life of being a consultant or contractor of goods or services. Preparing submissions can take considerable time and effort to complete, and it can be disheartening if \u2013 at the very least - that effort is not rewarded with favourable\u2026","rel":"","context":"In &quot;Tips&quot;","block_context":{"text":"Tips","link":"https:\/\/projectcalls.com\/dev\/category\/tips\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2017\/05\/Rejected-stamp-Ryan-Lane-flickr.jpg?fit=612%2C401&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2017\/05\/Rejected-stamp-Ryan-Lane-flickr.jpg?fit=612%2C401&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2017\/05\/Rejected-stamp-Ryan-Lane-flickr.jpg?fit=612%2C401&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":7231,"url":"https:\/\/projectcalls.com\/dev\/vacancy-monitoring-and-evaluation-manager\/","url_meta":{"origin":5287,"position":2},"title":"VACANCY:  MONITORING AND EVALUATION MANAGER","author":"Michele Marius","date":"November 2, 2018","format":false,"excerpt":"GOVERNMENT OF JAMAICA MINISTRY OF LABOUR AND SOCIAL SECURITY PROGRAMME OF ADVANCEMENT THROUGH HEALTH AND EDUCATION (PATH) REQUEST FOR CURRICULUM VITAE \u00a0 Individuals are being invited to submit a Letter of Interest and full Curriculum Vitae for the position of: MONITORING AND EVALUATION MANAGER \u00a0 JOB PURPOSE The Monitoring and\u2026","rel":"","context":"In &quot;Vacancy\/Opportunity&quot;","block_context":{"text":"Vacancy\/Opportunity","link":"https:\/\/projectcalls.com\/dev\/category\/vacancy-opportunity\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/11\/We-are-hiring-Free-Images-flickr.jpg?fit=1015%2C793&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/11\/We-are-hiring-Free-Images-flickr.jpg?fit=1015%2C793&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/11\/We-are-hiring-Free-Images-flickr.jpg?fit=1015%2C793&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/11\/We-are-hiring-Free-Images-flickr.jpg?fit=1015%2C793&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":5381,"url":"https:\/\/projectcalls.com\/dev\/qbs-qcbs-lcs-what-are-they-and-how-are-they-different\/","url_meta":{"origin":5287,"position":3},"title":"QBS, QCBS, LCS: What are they, and how are they different?","author":"Michele Marius","date":"May 2, 2018","format":false,"excerpt":"In planning to respond to a Request for Proposals, Invitation to Tender, or some other kind of solicitation, one of the crucial steps is to determine the evaluation method the procuring team intends to use to select the suitable candidate to award a contract. In knowing what criteria will be\u2026","rel":"","context":"In &quot;Tips&quot;","block_context":{"text":"Tips","link":"https:\/\/projectcalls.com\/dev\/category\/tips\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/05\/Assess-Measure-Evaluation-Business-Analytics-Wokandapix-Pixabay.jpg?fit=1024%2C683&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/05\/Assess-Measure-Evaluation-Business-Analytics-Wokandapix-Pixabay.jpg?fit=1024%2C683&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/05\/Assess-Measure-Evaluation-Business-Analytics-Wokandapix-Pixabay.jpg?fit=1024%2C683&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2018\/05\/Assess-Measure-Evaluation-Business-Analytics-Wokandapix-Pixabay.jpg?fit=1024%2C683&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":23154,"url":"https:\/\/projectcalls.com\/dev\/udecott-clarifies-e-tender-glitch\/","url_meta":{"origin":5287,"position":4},"title":"UDeCOTT clarifies e-tender glitch","author":"Mayra Bonilla Lopez","date":"July 21, 2022","format":false,"excerpt":"Trinidad and Tobago THE Urban Development Corporation of T&T (UDeCOTT) yesterday defended its e-tendering submissions for the redevelopment of the Port of Spain General Hospital Central Block project and states that no amendments to submissions were made to any of three proponents. It was reported in a daily newspaper over\u2026","rel":"","context":"In &quot;Articles&quot;","block_context":{"text":"Articles","link":"https:\/\/projectcalls.com\/dev\/category\/articles\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/1024px-Vw_engine_check-Wikimedia-Commons.jpeg?fit=1024%2C768&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/1024px-Vw_engine_check-Wikimedia-Commons.jpeg?fit=1024%2C768&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/1024px-Vw_engine_check-Wikimedia-Commons.jpeg?fit=1024%2C768&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/1024px-Vw_engine_check-Wikimedia-Commons.jpeg?fit=1024%2C768&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":23159,"url":"https:\/\/projectcalls.com\/dev\/jcc-to-government-stop-procrastinating-on-office-of-procurement-regulator\/","url_meta":{"origin":5287,"position":5},"title":"JCC to Government \u2013Stop procrastinating on Office of Procurement Regulator","author":"Mayra Bonilla Lopez","date":"July 21, 2022","format":false,"excerpt":"Trinidad and Tobago \u00a0 THE Joint Consultative Council for the Construction Industry (JCC) has responded to the alleged tender glitch for Udecott\u2019s e-tendering submissions for the Port of Spain General Hospital Central Block project. In a statement on the tender glitch, JCC president Fazir Khan called on the Government to\u2026","rel":"","context":"In &quot;Articles&quot;","block_context":{"text":"Articles","link":"https:\/\/projectcalls.com\/dev\/category\/articles\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/warning-sign-g8334f4074_1920-e1658434711920.jpg?fit=1024%2C683&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/warning-sign-g8334f4074_1920-e1658434711920.jpg?fit=1024%2C683&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/warning-sign-g8334f4074_1920-e1658434711920.jpg?fit=1024%2C683&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/projectcalls.com\/dev\/wp-content\/uploads\/2022\/07\/warning-sign-g8334f4074_1920-e1658434711920.jpg?fit=1024%2C683&ssl=1&resize=700%2C400 2x"},"classes":[]}],"_links":{"self":[{"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/posts\/5287","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/comments?post=5287"}],"version-history":[{"count":2,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/posts\/5287\/revisions"}],"predecessor-version":[{"id":5290,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/posts\/5287\/revisions\/5290"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/media\/5288"}],"wp:attachment":[{"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/media?parent=5287"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/categories?post=5287"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/projectcalls.com\/dev\/wp-json\/wp\/v2\/tags?post=5287"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}